CIPFA corporate services benchmarking club 2018 - terms and conditions
Commencement and term
Club membership is provided on an annual subscription basis; the subscription period starts on 1 February each year. Payment for the subscription will be due on presentation of a valid invoice.
Membership may be available at CIPFA's discretion for organisations wanting to join after the deadline for the return of club data and this may be subject to a price surcharge.
Subscription fees and renewal
The annual subscription will be automatically renewed for each club on 1 February each year unless prior notification of cancellation or change of membership is received in accordance with section 3 below.
You will receive notification of your subscription renewal by email at least 30 days before the renewal date.
Should you wish to cancel or amend your subscription renewal, CIPFA must receive notice of your cancellation or amendments in writing before 31 January. A member may cancel the subscription mid-term but fees are not returnable. All cancellations should be addressed to firstname.lastname@example.org.
Subscription fees will be subject to an annual price review. All fees and charges as stated are exclusive of VAT. VAT at standard rate will be added to the stated fee when the invoice is raised.
Members will receive:
draft reports comparing performance with other members
final reports comparing performance with other members
final report comparing performance with self-selected members
interactive report tool enabling further analysis
club scrapbook (where applicable)
a helpline and contact service
online portal to host reports and tools
qualitative feedback reports for selected areas.
Minimum data requirement
To ensure the spirit of collaboration and sharing among the benchmarking community, by signing up to the full service subscription you agree that your organisation will return data for a minimum of five clubs during the subscription period.
If you do not return data for at least five clubs, reports and data may be withheld.
Please note that this term is not relevant if you have signed up for individual clubs only.
Returning late data
Data received after the deadline for the return of club data will be processed at CIPFA’s discretion.
Where data is so late that the other club members have not been able to benefit from it, the only tailored report issued will be the comparison against all members (or by tier where relevant). The identities of the other members returning data will be anonymised, and the club database, interactive report tool and club scrapbook will not be available.
Partial supply of data may also result in a reduced service.
No outputs will be available if you do not contribute valid data for that club. However, all subscribers will receive access to national reports displaying key metrics for all clubs on an anonymised basis.
By returning data, members will be deemed to have authorised CIPFA to make their data available to other club members.
Club members should not divulge data about other club members to anyone but immediate colleagues. Under no circumstances should data be passed on to third parties.
CIPFA reserves the right to use data from this exercise to inform other work and data may be made available to third parties on an anonymised basis. However, an individual organisation's data will not be publicly identified without prior permission.
Each subscriber should designate a contact for each club for which they will be providing data, who must be an employee of the organisation.
Where the area being benchmarked is outsourced, or is part of a partnership arrangement, under no circumstances should data that names, or can be used to identify, other members be made available to employees of the contractor or partnership.