Responding to COVID-19: insight, support and guidance

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Open Book Contract Management: mitigating the impact of COVID-19

In April 2020, the Cabinet Office issued guidance advising public bodies (contracting authorities) and suppliers to agree to act on an open book basis (Action Note PPN 02/20), as a way to deal with the contractual and cost implications of COVID-19.

These implications include delayed projects, reduced productivity due to social distancing, additional costs for suppliers, delay and increased cost to material supply, furloughed employees, and expired service contracts.

In response to this, CIPFA and construction consultancy Stradia have developed a half-day, interactive webinar that focuses on how open book contract management (OBCM) best practice can be implemented, particularly during the current restricted business activity.

Book now

If you have a team of 10 or more, we can arrange to deliver the webinar at a time to suit you. Please contact us to enquire: customerservices@cipfa.org

Why OBCM?

  • OBCM provides a structured process for understanding all costs incurred during service or project delivery.
  • It promotes structured cost management through shared information between the supplier, key supply chain organisations and the client.
  • It promotes true collaboration through financial transparency and extends way beyond mere reporting or accessing accounting data.
  • It can impact positively through the supply chain to include procurement and improved collaboration with suppliers.

Format and duration

The webinar will be delivered online via Microsoft Teams and will comprise three one-hour sessions, with a 15 minute break between each session.

What will be covered?

The webinar will examine best practice offered by open book processes and guidance on how added value can be derived during the COVID-19 restrictions.

SESSION 1

Overview of Procurement Policy Note (PPN)

  • Explanation of the guidance for public bodies
  • Who is affected by the PPN?
  • When did it come into effect?
  • Which contracts (projects and services) does it affect?
  • How does the PPN affect the terms and conditions of our contracts?
  • Are construction contracts any different?

Open Book Contract Management

  • What is it?
  • How does it work in practice?

SESSION 2

Use of Open Book Contract Management – Part 1

  • Informing suppliers who are at risk (notifications)
  • Cash-flow and interim payments
  • Payment to contingent workers
  • Extending contracts
  • Delaying procurement processes
  • Impact of the Job Retention Scheme
  • Forecasting and budgeting
  • Supply chain management
  • Managing risk

SESSION 3

Use of Open Book Contract Management – Part 2

  • Ensuring value for money 
  • Audit and accountability 
  • Contract closure

Who is it for?

The training is ideal for managers, procurement and financial professionals.

Price

Open sessions: £145 +VAT per delegate

In-house (10 or more delegates): £125 +VAT per delegate

This courses carries 3 CPD hours

All CIPFA training counts towards your continuing professional development (CPD). If you are a CIPFA Chartered Member, you are required to undertake a minimum of 20 hours of relevant CPD activity each year as part of maintaining your professional competence and to develop skills and knowledge.

For full details visit: www.cipfa.org/cpd

Extend your learning

If you are interested in developing your knowledge further, have a look at our three-day accredited course on open book processes.




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